Solutions For Education

Document Management for
both Public and Private Institutions

Gain Instant Access to
your Student Records

Mishandling student records can lead to more issues than just operational efficiency challenges. Personal data and identity theft are at risk when documents are mishandled.

If there was a data breech at your school, do you have a process in place to recover these documents?

Backing up these records is the key to restoring your facility in the event of a data emergency.

Educational institutions face a wide spectrum of challenges associated with managing large volumes of paper records. Spectrum Information Services helps eliminate these challenges by providing document management systems designed to secure and control records within the public and private school systems.

From K-12 districts and even higher education, these institutions are bottlenecked with the task of keeping and tracking their applications and student records for long retention periods. And, when these records are requested, having the right solution in place makes secure access readily available while adhering to government mandated privacy policies.

Why struggle with keeping student records in storage or rows of hard to find filing cabinets when we can set up an electronic documents management solution designed around secure access and efficiency.

This includes educational records, such as:

Student Transcripts
Health Records
Attendance Records

Disciplinary Records
Aptitude Records
Grades

Tuition Records
Enrollment files
Personnel Files

Most schools have limited resources when it comes to manpower and staff, which is why a document management solutions can deliver so many benefits over manual document storage.

Spectrum Information can help with your educational document management by first transforming all your paper student records and transcripts into electronic files.

Once these documents have been converted into digital format, our team of highly trained expert use leading technology to accurately perform data entry on these files. High-quality images and the associated data can then be imported into your document management solution at a pace that fits within your specific project, timeline and needs.

This gives your school staff efficient search capabilities to crucial information all while spending less effort searching through volumes of paper documents and more time on delivering services.

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