With President Barack Obama’s approval of stimulus funds totaling $19 billion to implement Electronic Medical Record (EMR) systems by 2015, healthcare providers need to comply and work with IT specialists for their ideal system. EMR systems boost the healthcare industry’s records management, making data readily available on demand. However, many healthcare providers are still in the process of learning how to switch to a digital document management system.
An article on EHR Intelligence suggests the following steps that healthcare providers may consider when shifting to a more efficient document managing system:
Record and analyze your assets.
It’s vital that you understand all your current processes and assets before adjusting to a brand new platform. Take the time to study how the servers, applications and devices in your current system work together and interact with each other. Knowing the big picture can help facilitate easier coordination of healthcare delivery in different facilities, and offer valuable insights on how to shape solutions and optimize procedures.
Understand your EMR essentials.
In order to select the perfect solution for your group from a wide array of effective EMR platforms, explore and find out your unique needs and requirements. Not all medical practices have the same issues and ideas, as all have unique and individualized situations. Consider the amount of flexibility your need and your priorities.
For instance, you may not want to have to completely overhaul your billing system when you adopt a new EMR system. Thus, you would need a solution that can smoothly integrate your present system into the new, electronic one. Efficient printing and mailing services may be something that work better for you than electronic billing; so this is something that should be taken into account in designing your EMR system.
Guide users on security and performance.
Conduct intensive training sessions for your employees so they know how to operate the system efficiently and effectively, increasing productivity and ensuring the compliance of your organization. Human error is usually the cause of data ruptures, and educating employees on security principles and best practices can help minimize this type of error.
Perform system updates and upgrades.
A significant part of having an EMR system is looking after it regularly. Routine check-ups should be performed to prevent potential problems, and identify discrepancies and bugs. Regular upgrades should be also adopted as necessary to ensure a smooth operation and constant compliance.
Remember that EMR systems vary, and that its functionality depends on each healthcare provider’s needs and requirements. With the many EMR options to consider, it is best to work with document management experts like those at Spectrum Information Services, to ensure a smooth transition and a trouble-free operational system.
(Source: How to best prepare for adoption of a cloud-based EMR, EHR Intelligence, 7 April 2014)