If your business handles documents and other paperwork, chances are your office is cluttered with boxes and drawers full of paper that you’ll probably need at some point in the future. If you can’t afford to dispose of the documents, having document scanning services render most of those pages into digital files is a viable option. Chad Brooks elaborated on the concept of a paperless office in an article for Business News Daily:
The iconic image of a corporate office desk cluttered with stacks of a paper is quickly becoming a thing of the past. With an eye on becoming more efficient and socially conscious, many small businesses are adopting a paperless office environment, trading in traditional paper forms and documents for their digital counterparts. Assisting entrepreneurs in this challenge are document management software solutions. Document management software gives businesses the tools needed to convert paper documents into electronic versions that can easily be sorted through, edited and distributed to others.
Studies have determined that the average American worker uses 10,000 sheets of paper annually. Thus, going paperless is a convenient step for your business in terms of handling and securing important documents and records. While a fully paperless workplace might not be a reality as of yet, today’s imaging and scanning technologies are making the transition a lot easier.
Going paperless makes it easier for you and your staff to organize your documents and access these anytime you want, eliminating the need to dig around old boxes and stacked drawers. Such a system also makes sharing the documents to other people much easier. In addition, storing virtual documents is cheap and cost-effective; the process will make your office less cluttered, thus providing more space for your employees.
Full-service document scanning companies such as Spectrum Information Services can help you convert these documents for reasonable prices, as well as provide security tips and solutions for your files. While the process of conversion might take some time, the convenience of having a more efficient storage scheme will make the wait worthwhile. Even though a fully paperless society might still be years away, now is as good a time as any to start making it a reality in your workplace.
(Source: Is a Paperless Office Practical for Businesses, Business News Daily)