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Government Document Management Solutions

Government Record Management Systems

government document management

Spectrum Information Services provides government document management systems solutions for City, County, State, and Federal governments. Government agencies have strict budgetary guidelines and need to deliver improved services by enhancing processes and reducing costs while staying compliant.

Increasing Productivity

Scanning your documents and files helps your workers be more productive, eliminates redundancy and lost files, ensures your processes are handled consistently, and streamlines processing to help you work faster and smarter. Our secure web repository ensures ease of access to information to assist in daily operations, customer service, best practices, and compliance. An efficient workflow is the key to better productivity and lower costs.

Government Document Management Solutions

Many government agencies are overwhelmed by large volumes of documents and are constantly receiving paper documents that contain information requiring manual data entry. Keying in information manually is time consuming and is an error prone task. This exercise is extremely inefficient to the government agencies. With Spectrum’s government document solutions systems, documents become digitized therefore eliminates the redundancies and errors formerly encountered in the manual data entry process. Also, digitizing important documents that need to be reviewed by multiple departments can be viewed by multiple parties simultaneously.

Benefits

  • Reduction of paper, copy and storage costs
  • Establishing a central repository by departments with access security privileges assigned
  • Review Audit trails for all document activity performed within the system
  • Assist in compliancy with Open Marketing Act(s), Government Paperwork Elimination Act, and Freedom of Information Act
  • Facilitates government communication with it’s citizens

Contact Spectrum Information Services for a consultation on your government records management needs.